Tuesday, September 17, 2019

A Productivity Tip - Stop All Action! Huh?

A Productivity Tip - Stop All Action! Huh?

Doing nothing...could actually help you do more!

Category: Personal Productivity, Time Management, Self Management


I woke up this morning after being up rather late and knew that it was a crunch day.  Within the next 24 hours, I’d need to hop on a plane and be out of the office for the next few days.  In those few moments, I felt slightly pressured and overwhelmed which lead to a bit of emotional and mental confusion, (by the way, I call that “brain fog”).  What should I work on first?....what could wait until Monday?


I could have just barreled in, but time was precious I needed to work on what was most crucial.  I realized I couldn’t let the pressure “pressure” me into the wrong decision. So, I decided to take a 5-minute mind-clearing break (and it doesn’t even have to be 5, it could be less. It’s amazing what even a 1-2 minute clearing break can do.) I gave myself permission to step away from my desk, move into a physical space where I could clear my mind. 


Ah…a breakthrough!  Just giving myself permission to step away helped my mind calm down and my emotions to come to neutral. In the clarity of that moment, I was able to get a better view of what was crucial and what was not. 

Did you ever think that an effective time management strategy is not to do anything?...well at least for a moment...that in the not doing, you'll end up doing more!


Honestly, I've had days where I didn’t do what's described above first thing in the morning and ended up working on the wrong things at the wrong time. In those cases, a few critical things fell through the cracks; it wasn’t pretty.


What I’m describing is the power of a moment…a moment you take in the morning to gain clarity on the day that could make all the difference. I’m calling it the morning mindset.


You know it’s just harder to work in a fog; it takes more energy and the quality of your work can suffer.


So let me recommend 2 practices: “the morning mindset and mastering your moments. These truly are two great 1% edge practices that can net big results! (1% edge - if you can improve by 1% a day, you can dramatically improve your effectiveness in 70 days.)


Key Tip: Remember, moment management is fine-tuned time management!

I'm creating a very unique development experience for business owners and their senior leaders/managers. We'll be helping them become more effective executives. If you don't know if you truly are an "executive", you'll want to read this post. Many people are but don't consider themselves as such and therefore are not working at their full potential and not having the full impact they could. 

In that development experience, we'll be talking about how to manage a series of challenges...like staying clear to take the best action, to make the best decisions. Stopping, taking a pause for the cause, is one of these actions. Stopping so that you can do better and faster. Is one technique.

The short cycle app 6-9 weeks (haven't decided yet) will be launched sometime this fall. If you like to be notified, in case you like to learn more, just email me and put in the subject line: Effective Executive Initiative. I won't bombard you with emails. I'll simply put your name on the notification list. Em: joann@manageglobal.solutions

If you need more help with increasing your productivity - then you'll want to get Organizational Strategies for the Overwhelmed - how to manage your time, space, & priorities, to work smart, get results & be happyKindle - The Book - Nook - Audio Book

// JCS Business Advisors is a strategic business management consultancy. Through our expertise in human behavior, we develop high-performance leadership teams and organizations as we partner with forward-thinking senior leaders, entrepreneurs and their HR counterparts, bridging the knowledge & execution gap of connecting people, performance, and profits. // Email: joann@jcsbusinessadvisors.com // Ph: 888.388.0565 // Schedule a complimentary advisory call and receive a copy of our latest executive briefing. Learn about our "all-in-one" system that develops competent leaders and managers, effectively manages operations, people & talent.

Friday, September 13, 2019

Want a Cool Simple Tip to Stay Laser Focused?

Yesterday I wrote a post about how to boost your executive effectiveness for yourself and others by  assessing your decision-making with time tracking. Since decision-making is the foundation of leadership & management effectiveness, I wanted to add another easy, fun tool to use to improve decision-making while staying focused.

In fact I used it myself yesterday. It helped me address a looming decision-making weakness as I transition to the next chapter in my business.


Like the time tracking map, this tool is also visual...but I think this is a tab bit cooler.


Improve your focus, decision-making, productivity and results by using a bullseye.  That's right, use a color coded bullseye to chart out your priorities so you can maintain focus on what matters most (as I said in yesterday's post - keep the main thing the main thing).


There is real value in working with color. It creates and improves visual memory because it heightens stimulation of the subconscious and the "right brain". Coding priorities in color also helps with team collaboration both onsite and remote.

BULLSEYE TARGET Decorative Bathroom Sink Stopper Toppers

And though I like using a bullseye, the concept of using color to track priorities to stay focused can be used in a variety of ways. The bullseye, however, is good to use because many already have in mind what it is, what it looks like and what it means, so there's a short learning curve for use.


If someone has ever played darts. One thing you learn is how to do create "laser focus"...and hitting the yellow is ultimately satisfying and where the win occurs! Hitting the other colors just doesn't feel the same!


That's exactly the experience you want to replicate when using the bullseye to achieve results. The greatest satisfaction comes in measuring the wish, the desire to the result.


I particularly like working with the one to the above because it only has 5 levels or layers of options. If you get too many layers, it becomes confusing and can defeat the purpose of its use.


The prioritizing code can be used either inner to outer or outer to inner. I use it as follows: Yellow-#1 Priority, outcome or "targeted" result(s), Red #2, Blue #3, Black #4 and White #5.


When planning so the following:

1> Determine what targets (results) you want to hit 
2> What activity would be required to do so
> And their rated priority
Plot all this on the bullseye. This very activity will help bring clarity - leading your mind out of any fog and into a clear visual path to the outcomes you want.

At the end of each day or week, match your activity to what you charted.  Daily is best.


Here's What Happen to Me

I'd determined on Monday the key activity and outcomes I needed to do for the week. It's now Wednesday. I had an action item for a client before a webinar on Thursday to find a unique, exclusive piece of content to use as a giveaway. Rather than create something new, I began looking through the archives of dormit, older blogs.

One blog I'd not thought about for quite some time was a career coaching, individual contributor blog. As I scanned the content, I thought to myself, "Man, this stuff is really good. I should be sharing it. It could be helping a lot of people. Hum...maybe I should reactivate this aspect of my business and do something with individual contributors again."


So I spent some time updating the site and sharing a post on Twitter. Later in the day, I was working on something else and this question came to me, "Why did you do that? You spent time on something that's not relevant to what you need to be working on right now. Do you really have the time and capacity to launch something new in the midst of the goals you're working on right now?" The answer was no.


So I asked myself, "Well, why did you do that?" My answer: "Because it's another way of making money and I don't want to leave any money on the table."


This thinking is chronic among entrepreneurs and leaders with a large scope of responsibility. They/we try and do too much (I have lots of ideas!!!)...or there are huge, overwhelming demands. So we don't gain momentum on anything, experience low grade revenue generation (or productivity) and start chasing the next shiny new object or turn to the next idea...all of which produces a perpetual, discouragement cycle.


We hop on the hamster wheel of crazy and exhausted...and our once excited passions start shriveling up like a grape under a hot California sun.


When taking a moment to examine my thinking, I realized (and this is not the first time, but a pattern), that the "don't want to leave money on the table" thinking is a symptom of fear. Fear that what I've planned for now won't produce the results I want.


The irony? If I don't stay focused...in fact laser focused on my current plan, I won't. Focus produces fruit. The luscious grape, not the shriveled up raisin.


Focus is a critical "human resource. It's business currency. It's priceless in an age of tugging technology and information overload.


One final note. That mid-afternoon prompting came from my subconscious. It's useful to know that one of the best coaches you have is your subconscious...and it's free! Pay attention to its promptings. Take time to listen to them. Give them the consideration they deserve. They are there to help you achieve your deepest desires.


Resources You'll Want to Consider

1. Read The Effective Executive by the father of modern day management Peter Drucker. Several of my clients have given this book to their senior leadership team.


2. Read Results-Based Leadership - David Ulrich...and you're thinking what else is there?? You'd be surprised

3. Consider our jump-start coaching initiative. In the next few months, I'll be forming a 6-9 week coaching cycle based on both of these books. If you want to be notified when it's ready to be rolled out, just email me and put in the subject line: Interested in the Effective Executive Jump Start Group. Em: joann@manageglobal.solutions



Check out these 2 corresponding recent posts:

Leadership Tip: Boost Your Impact - Be An Executive!

What's A Little Known Coaching Method That Can Quickly & Dramatically Improve Your Results?


// JCS Business Advisors is a strategic business management consultancy. Through our expertise in human behavior, we develop high-performance leadership teams and organizations as we partner with forward-thinking senior leaders, entrepreneurs and their HR counterparts, bridging the knowledge & execution gap of connecting people, performance, and profits. // Email: joann@jcsbusinessadvisors.com // Ph: 888.388.0565 // Schedule a complimentary advisory call and receive a copy of our latest executive briefing. Learn about our "all-in-one" system that develops competent leaders and managers, effectively manages operations, people & talent.